The location you choose for your event can make or break its success, which is why it’s crucial to consider every aspect before committing. When selecting a location for an event, be it a social celebration, business meeting, or wedding, taking your time, touring the space, and asking questions gives you the information you need to make the best choice.
What questions should you ask, and what things should you look for during your tour? Keep reading to find out.
Space and Capacity
The first thing you need to know is how many people will be invited to the event. This information could narrow your options before you even start. Once you have a few spaces in mind that can accommodate that number, consider the flexibility of the venue during your tour, including what options they have for setup.
Location
From the list of venues that meet the space and capacity requirements, consider location. It’s essential to choose a spot that’s convenient for all your guests. Not only that, but you also need to think about parking, accessibility, and the ease of unloading and loading anything you need for the event.
There’s nothing worse than needing to trek a few blocks or around multiple obstacles while unloading the things you’ve brought with you for the event.
Budget
Before even looking at possible locations, it’s a good idea to consider your budget. From there, look at venues that work within that budget. Don’t forget to include things like catering or cleanup.
Just like seating and capacity, knowing your options from the start helps alleviate frustrations.
Services and Amenities
During the tour, explore what is provided in the way of services and amenities. Does the venue offer lighting, staging, and audiovisual equipment? What about catering or assistance with event planning?
Will you be responsible for the complete setup, or will staff also be involved? While some of these things might not fit your event type, it’s good to know what you can expect as well as what you can offer your guests.
Style and Ambiance
Think about the venue’s general ambiance and design. Does it go with the mood or theme you intend to set for your gathering? When looking at various spaces, take note of the décor, interior design, and any limitations on personalization so that you can plan accordingly.
The best option is the one that allows for the most flexibility.
Consider Stage 119 for Your Next Event
With the tips above in mind, we invite you to check out our event space at Stage 119. We offer several packages to fit most budgets, a plethora of services and amenities, an excellent location with access to easy unloading and loading, a large parking area, and more.
Plus, we have experience hosting events that speak to a wide variety of guests. Talk with a team member today to learn more.